The Annual General Meeting 4.00pm Thursday 22 March 2012 Auckland Museum
Message from the President 
Fellow Members of the Passchendaele Society
On Thursday 17th March 2011, the inaugural meeting of The Passchendaele Society was held at the Auckland War Memorial Museum and the meeting unanimously passed the motion that “The Inaugural Board presented to this meeting be appointed to hold office until the First Annual General Meeting of the Society, to be held before 31st March 2012”
As the Rules of the Society dictate the Honorary Secretary will communicate with you in terms of the protocols and requirements to be followed in the lead up to the First Annual General Meeting.
Meantime I would ask you all to think about what you want from the Society and how you yourself would like to be involved in our activities.
Following the Rules of the Society written nominations for Board positions accompanied by written consent of the nominee must be received by the Secretary not less than 15 clear days before the Annual General Meeting.
As set out in the Rules the following Officers shall be elected annually:
- President
- Vice President
- Secretary
- Treasurer
- Not less than four nor more than six other Board members
- The Commander of the 3rd Auckland and Northern Battalion is elected ex-officio.
Written nominations for Board positions accompanied by written consent of the nominee must be received by the Secretary not less than 15 clear days before the Annual General Meeting. If there are insufficient nominations for Officer positions but not otherwise, further nominations may be received from the floor at the Annual General Meeting.
Any member wishing to give notice of any motion for consideration at the Annual General Meeting shall forward written notice of this motion to the Secretary not less than twenty one clear days before the meeting. The Board may consider all such notices of motion and provide recommendations to members in respect thereof.
At least 10 clear days before the meeting the Secretary shall post to all members written notice of the business to be conducted including copies of the Annual Report, Statements of Accounts, a list of information about nominees, notice of any motions to be put to the meeting and the Board’s recommendations in respect thereof.
The intent of this letter is to give you plenty of time to think about actions you may wish to take well before the statutory time requirements set out in the Rules of the Society.
Meantime many thanks for the support you have given in setting up the Society and your encouragement with our initial activities.
Iain MacKenzie
President
12 November 2011
